Golden Oak Privacy Policy

Last Updated: 21 October 2025

At Golden Oak Private School, we are committed to protecting the privacy and personal data of our students, parents, staff, and website visitors. 

This Golden Oak Privacy Policy explains how we collect, use, store, and protect your information in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the applicable data protection laws of the Republic of Cyprus.

1. Data Controller

Golden Oak Private School
Limassol, Cyprus
Email: info@goldenoakcyprus.com
Telephone: +357 99 309749

Golden Oak Private School is the Data Controller responsible for the processing of personal data described in this policy.

2. Information We Collect

We may collect and process the following categories of personal information:

  • Student Information: full name, date of birth, address, nationality, medical details, academic records, and attendance data

  • Parent/Guardian Information: name, contact details, relationship to student, and payment information

  • Staff Information: employment details, professional qualifications, payroll and contact information

  • Website Visitors: contact form submissions, cookies, and analytics data for website performance and security

3. How We Use Personal Data

We process personal data for the following purposes:

  • Managing student admissions, enrolment, and academic records

  • Communicating with parents and guardians about school matters

  • Safeguarding student welfare and fulfilling child-protection obligations

  • Managing employment and payroll records

  • Improving our website and responding to online enquiries

  • Meeting legal and regulatory responsibilities under education and data-protection law

4. Legal Basis for Processing

Golden Oak Private School processes personal data under one or more of the following lawful bases:

  • Consent: when you have given explicit consent for a specific purpose

  • Contractual Necessity: to perform a contract, such as enrolment or employment

  • Legal Obligation: to comply with applicable laws and regulations

  • Legitimate Interest: for activities necessary to operate and improve our school services

5. Children’s Data

As an educational institution, Golden Oak Private School collects and processes personal data of children under the age of 16 only with the consent of a parent or legal guardian. 

We handle all student information with the highest level of care and confidentiality, ensuring that data is used solely for educational and safeguarding purposes.

6. Photography and Media Consent

From time to time, the school may take photographs or videos of students for educational, celebratory, or promotional use (such as newsletters, yearbooks, or the school website). 

Images or recordings are only used when prior written consent has been provided by a parent or guardian. Consent can be withdrawn at any time by contacting the school at info@goldenoakcyprus.com.

7. Data Storage and Security

All personal data is securely stored on protected servers and managed in accordance with GDPR standards. We implement appropriate technical and organisational measures to prevent unauthorised access, alteration, or disclosure of personal information.

8. Sharing of Personal Data

We may share limited personal data with trusted third parties only when necessary, such as:

  • Educational authorities and examination boards

  • Accredited service providers (e.g. IT systems, accounting, or transport)

  • Legal or regulatory bodies when required by law
    All third parties are contractually obligated to maintain confidentiality and data-protection standards equivalent to those of Golden Oak Private School.

9. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards, such as Standard Contractual Clauses, are in place to protect your information.

10. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law. When data is no longer needed, it is securely deleted or anonymised.

11. Your Rights Under GDPR

Under the GDPR, individuals have the following rights:

  • Access to personal data held about you

  • Request correction or deletion of inaccurate information

  • Restrict or object to processing

  • Data portability

  • Withdraw consent at any time

  • Lodge a complaint with the Office of the Commissioner for Personal Data Protection in Cyprus

To exercise any of these rights, please contact us at info@goldenoakcyprus.com

12. Cookies and Website Analytics

Our website uses cookies to improve user experience and analyse performance. Cookies may collect information such as your IP address, browser type, and browsing activity. You can adjust your browser settings to refuse cookies if you prefer. For more information, please refer to our Cookie Policy available on our website.

13. Updates to This Policy

Golden Oak Private School may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Any updates will be posted on our website with the revised effective date.

14. Cookie Policy

Our website uses cookies to enhance functionality, improve user experience, and collect anonymised analytics data that help us understand how visitors use our site. 

Cookies are small text files stored on your device when you visit our website. Some cookies are essential for the website to function properly, while others help us improve performance and content relevance.

By continuing to use our website, you consent to the use of cookies in accordance with this Privacy Policy and our separate Cookie Policy, which provides detailed information about the types of cookies we use, their purpose, and how you can manage or disable them through your browser settings.

15. Contact Us

If you have any questions or concerns about the Golden Oak Privacy Policy or how we handle your personal data, please contact:

Data Protection Officer
Golden Oak Private School
Email: info@goldenoakcyprus.com
Telephone: +357 99 309749
Address: Agios Athanasios 4108, Cyprus

Compliant with: GDPR (EU 2016/679) and Cyprus Data Protection Law
Last Reviewed: 21 October 2025

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